Space Available Travel

Space Available Travel

The 66th Air Base Group Passenger Service is maintained by the 66th Logistics Readiness Squadron Small Air Terminal.

Air Terminal contact numbers:
781-225-5592 or DSN at 845-5592

Fax:
781-225-2474 or DSN at 845-2474

Email:
66LRS.LGRDAS.CMB@us.af.mil

Current scheduled Space A flights from Hanscom Air Force Base:

Roll Call                                   Destination                 Seats

July 29 at 7:45 a.m.                 JB Andrews, MD           TBD

General Information

Space available air transportation is a privilege extended to active duty military members, Department of Defense civilians, retired military personnel and their dependents. This program is governed by DOD Regulation 4515.13R, Air Transportation Eligibility. Prior to acceptance, all personnel must meet the requirements outlined in this regulation.

Traveling space available on DOD owned or controlled aircraft is subject to mission requirements. Aircraft departing Hanscom Air Force Base, Massachusetts, are normally configured for the movement of official duty passengers and/or cargo. Once all duty passengers are accommodated, any remaining seats will then be offered to our space available passengers. Every attempt will be made to utilize all available seats.

The 66th Air Base Group cannot guarantee seats to space available passengers. The acceptance of a space available passenger for a flight does not obligate the U.S. Government or 66 ABG to continue their travel or return passengers to their point of origin. Since complete travel to the desired destination cannot be guaranteed, space available passengers should be prepared to defray the cost of onward (or return) movement by commercial transportation, along with other essential personal expenses.

Registration

Persons wishing to register for space available travel can do so by fax, email, mail or in person at the Passenger Service signup located in Building 1721.

Registration in person can be done Monday through Friday from 7 a.m. to 4 p.m. Fax and email registration will be taken at any time.

Sponsors may register their family when traveling together, however, all required travel documents must be present. Passenger service personnel at the show time of a flight will review the following documents:

- All personnel must possess a valid ID. This does not apply to dependents under the age of 10.
- Leave authorization for active duty military members on ordinary leave.
- Environmental Morale Leave (EML) authorizations for eligible EML participants.
- DD Form 1853 (Authentication of Reserve Status for Travel Eligibility) or notice of retirement eligibility for members of the reserve component.
- Emergency leave or permissive temporary duty (TDY) orders.
- Medal of Honor recipients are required to present Medal of Honor Award Certificate.
- Passport/visa(s) and immunization records when traveling to overseas areas when applicable. Refer to the Foreign Clearance Guide website for more specific information for each destination.

Through the Air Mobility Command "One-time Sign-up" program, passengers retain their original date/time of sign up while traveling via intransit stations on to a specified final destination. Passengers must be able to show some type of document (i.e. your original sign up sheet) at each enroute station with the date/time stamp to receive this date/time. Passenger sign-up date and time expires after 60 days (retirees and Guard/Reserve) or after being chosen for a flight or leave expires (active duty).

Upon registration, individuals will be offered air transportation on a "first-in, first-out" basis, regardless of rank or service, based upon established space available categories.



Categories

Category 1: Active duty military members and dependents on emergency leave.

Category 3: Active duty military members on leave or pass status and Medal of Honor recipients. Active duty on house hunting orders (only one dependent allowed).

Category 5: British, Canadian, and Australian Exchange Officers/ Enlisted personnel on duty with the DoD when traveling in a leave or pass status; and active duty military members traveling on permissive TDY/TAD orders.

Category 6: Retired military members, ROTC students of the Uniformed Services receiving financial assistance and advance training and members of the guard/reserve components.

Overseas Space A Categories

Category 1: Verified non-funded emergency leave for civilians, dependents of members of the Uniformed Services and other civilian personnel serving with a DOD component overseas under certain circumstances (check with DoD Reg 4515.13R, Table 6-1 for specific occurrences). Note: The Category 1 travel privilege shall not be used in lieu of a funded travel entitlement.

Category 2: Active duty military members, DOD civilians, and their accompanied dependents traveling on EML. DODDS teachers and their accompanied dependents on EML status during the school year.

Category 3: Active duty military members and their accompanied dependents on ordinary leave. Cadets and midshipmen of the U.S. service academies, when on a leave status. Medal of Honor recipients and their accompanied dependents presenting DD Form 1173 (Dependent ID card) as well as personnel on permissive TDY for house hunting pending permanent change of station move plus one accompanied dependent.

Category 4: Unaccompanied dependents (18 years or older) traveling on EML. DODDS teachers and their accompanied dependents on an EML status during the summer break.

Category 5: Active duty military members traveling permissive TDY; British, Canadian, and Australian Exchange Officers/Enlisted personnel on duty with the DOD, when traveling on a leave status, and their accompanied dependents; and student travel. Travel restrictions may apply to certain overseas destinations as determined by the appropriate Unified Commander. Documentation signed by the sponsor's commander verifying command sponsorship shall be presented to Air Terminal personnel and shall be in the dependent's possession during travel. This documentation is valid for one round-trip from sponsor's PCS location. An eligible parent or legal guardian must accompany dependents under 18 years of age.

Category 6: Retired military personnel and their accompanied dependents; and members of the reserve components traveling between Alaska, Hawaii, Puerto Rico, America Samoa, the Virgin Islands, Guam, and the continental Unites States, or CONUS. You may register for up to five destinations. If you decide to register for a destination other than those selected during initial registration, we will require an additional application for air travel reflecting a new date/time for the new destination.

Leave Information

You may remain on the space available register until the departure date of the trip, or until your leave authorization expires, whichever is sooner. If you are moved within the above time frame, you may sign up again for travel. You will receive a new date/time of sign up. All travel documents should again be present.

Baggage

Baggage allowances for Space A passengers is two pieces not exceeding 140 pounds (AMCI 24-101 V14). All personal baggage must have current identification with phone number and forwarding address.

Helpful baggage tips:
- Allow yourself sufficient time to arrive at the passenger terminal, park and get your baggage inside and through the security checkpoint.
- Remove any previous baggage destination tags before checking in.
- As many pieces of baggage look alike, please ensure the baggage you claim is yours.

Space A Roll Call

Normally, a space available roll call will be conducted three hours prior to departure on all flights (Discretion of the passenger service representative may be used to adjust the time). Selection will begin with the passenger having the highest category of travel with the earliest date/time of sign-up.

Space available flights are subject to change without prior notice.

Once selected for space available travel you will be required to show your ID card and all other pertinent documentation.

Rotating

When necessary to off load space available passengers at an enroute station to accommodate official duty passengers or cargo, the order of selection for removal will begin with the lowest category passenger having the latest date/time of sign-up, as reflected on the manifest. However, space available passengers will not be rotated to accommodate other space available passengers, regardless of their category. When removed, the space available passenger's date/time of sign-up will be applied at the enroute station. Category 1 passengers will not be rotated at enroute stations.

Miscellaneous Travel Info

Currently all services will allow their personnel to wear civilian clothing providing they are in good taste. Flight suits are not authorized while traveling space available. U.S. Air Force personnel may wear the Airman Battle Uniform (ABU) combination if traveling between military bases only. Tank tops, shorts, sandals or items with derogatory information are prohibited. If you have any questions, check your service's uniform regulation.

Smoking is prohibited on all flights.

The 66 ABG will provide air travel for differently-abled persons who otherwise meet travel eligibility requirements outlined in DOD regulations. Officials will provide assistance in loading, seating and unloading passengers as required. Escorts are no longer required but highly recommended. Differently-abled passengers must be able to negotiate external stairs with assistance from the passenger agent or aircrew.

Parking: Short-term parking is available in the northeast corner of the Army and Air Force Exchange Service parking lot. Long-term parking is only available at the end of Grenier Street by Building 1103.

More Space A Travel Info

Air Mobility Command Space A Travel

(Updated May 2017)